Before: The challenge without Instaffo

MyPoster, a fast-growing e-commerce company with a strong focus on technology, was looking for a way to efficiently recruit developers and other skilled professionals. Despite its digital mindset, its recruiting process was heavily reliant on traditional tools.

Before using Instaffo, it faced a number of typical challenges:

• The search for tech talent was extremely time-consuming
• Internal processes were fragmented: LinkedIn sourcing, applicant management, and communication ran on different systems.
• In-house sourcing teams had to perform time-consuming manual screening and outreach steps.
• Candidate responses to traditional job ads were sparse.
• Brand visibility was not sufficient to attract talent in a targeted manner.

Negative consequences

• Time-consuming: Active sourcing was successful, but it took up too many internal resources.
• Unclear prioritization: There was no structured system for processing and evaluating talent.
• Inefficiency: Many candidates weren't a good fit for the specific roles or were already in the process.
• Frustration among sourcing teams: The success rate for cold outreach was low.

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Now: Recruiting with Instaffo

With the introduction of Instaffo, MyPoster was able to integrate a modern alternative to traditional sourcing:

• Matching instead of mass outreach: Instead of sending hundreds of LinkedIn messages, Instaffo offers pre-qualified talent with a genuine interest in changing jobs.
• Structured process: The Instaffo Kanban view helps the recruiting team prioritize and manage their workload.
• Quick candidate insights: The team can see relevant parameters (experience, location, language, etc.) right in the profile.
• Greater focus: More time for interviews, less effort for sourcing.

Positive Outcomes

• Sourcing efforts in tech have been significantly reduced.
• Talent profiles are more relevant and accurate.
• Talents go through a clean, tracked journey via Instaffo.
• Specialist departments also have access and can find out about status updates.
• Matching performance, response rates, and time to interview are transparent.

“With Instaffo, we have access to tech candidates who are genuinely looking to change jobs in just a few clicks—this saves us an incredible amount of time in sourcing.”

Conclusion

MyPoster uses Instaffo as an efficient supplement to its own sourcing—especially for hard-to-fill roles in the developer and tech environment. The platform creates clarity and structure and noticeably reduces the workload on the internal team. Instaffo fits perfectly into modern recruiting stacks that are designed for efficiency and quality.