Before: The challenge without Instaffo

DOSU is a tax consulting and auditing firm with around 20 employees. Due to increasing client requests, the team needed to be expanded continuously. At the same time, most of the recruiting work rested on one person, which created significant capacity limitations.

On traditional job platforms, it was difficult to find suitable profiles—especially talents with real experience in tax consulting firms. In addition, many platforms did not offer appropriate categories for the specific roles they were hiring for (tax clerks, certified accountants, tax advisors). As a result, there was no clear overview of which applications were coming in for which roles, and a great deal of time was spent creating manual tracking sheets and lists.

Negative Consequences

• Significant time loss due to manual screening
• Delayed feedback to applicants
• Lack of an overall overview of incoming applications
• Inefficient collaboration between recruiting and management
• Difficulty finding candidates with genuine tax‑firm experience

Now: Recruiting with Instaffo

Since introducing Instaffo, DOSU has a central platform where both recruiting and management can simultaneously access applications. A clear overview of all applicants per role has significantly accelerated processes.

Most appreciated features include:

• Automated screening by location, language, salary, and must‑have skills
• Better pre‑filtering: only relevant talents enter the shortlist
• Templates and text modules for fast communication (e.g., rejections, first‑contact messages)
• Use of the Talent Pool, especially for hard‑to‑fill roles (particularly tax advisors)
• Joint access for recruiting and management enabling transparent decisions

Positive Outcomes

• Much faster response times to applicants
• Time savings through automated screening and central data management
• Less manual effort thanks to clear overviews instead of Excel tracking
• First successful hires within the first four months
• Higher quality of matching applicants

“Through Instaffo, we can give applicants feedback much faster. That’s very important to me, and it works significantly better through Instaffo. Especially the pre‑filtering of CVs relieves me enormously. No other platform offers that.”
– Alena Zürker, Executive Assistant, DOSU

Conclusion

Instaffo enables DOSU to run modern, efficient recruiting processes despite limited resources. The combination of automated screening, Talent Pool access, and a clear overview creates real relief and faster hiring decisions. Even within a short time, the first successful hires were made.

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