Before: The challenge without Instaffo

Despite existing HR structures, recruiting at Eucon Digital was plagued by classic problems: job portals such as StepStone and LinkedIn delivered a large number of unqualified applications. Sourcing tasks were sometimes taken on by working students, but rarely led to lasting success.

The processes ran across multiple systems—from email to Excel—and the candidate experience was inconsistent, often with changing contact persons. The HR team acted reactively, qualified applicants were difficult to find and even more difficult to retain.

Before Instaffo, the process was characterized by the following challenges:

• Recruiting via platforms such as StepStone or LinkedIn resulted in many unqualified applications.
• Internal HR worked in a highly reactive manner—qualified applicants were rare.
• Sourcing was partly taken over by working students—but without sustainable results.
• Communication and management of applicants was partly done manually or via different systems.
• The candidate experience was inconsistent, particularly due to changing contact persons.

Negative consequences

• Mismatch: Many applications were unsuitable in terms of both skills and location.
• Long time-to-hire: Specialist positions remained vacant for months.
• High operational effort: Manual sourcing and media breaks slowed down the team.
• Unclear responsibilities: Applicants experienced a fragmented process.

Now: Recruiting with Instaffo

With Instaffo, Eucon Digital successfully transitioned to a modern, structured recruiting platform. Instead of focusing on quantity, the team now focuses on matching—with pre-qualified talent who are ready for a change:

• Targeted pre-screening reduces unsuitable applications
• Consistent communication via a designated contact person builds trust
• Integrated collaboration: HR and specialist departments work directly in the tool
• Intuitive platform: Even working students and new team members can get started right away
• Reporting and feedback features enable data-driven management and continuous optimization

Positive Outcomes

• Faster processes: Shorter time-to-interview and less downtime
• Higher applicant quality: Significantly more suitable profiles with motivation to change jobs
• Clear process: Less coordination effort, more transparency
• Stronger candidate experience: A dedicated process partner accompanies you throughout
• Positive employer branding: Professional impression on talented individuals

Quote

“Instaffo provides us with candidates who are truly suited to us—both professionally and culturally. It doesn't feel like wasted effort, but rather targeted recruiting. The support from the Instaffo team is excellent—we feel well taken care of and finally have a clear process.”

– Pia Heitfeld, HR, Eucon Digital GmbH

Conclusion

Eucon Digital uses Instaffo as a scalable, smart solution for modern tech recruiting. The platform offers everything that traditional recruiting lacks: quality, structure, and speed—with a noticeable effect on hiring and team workload.

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