Before: The challenge without Instaffo

Despite strong products and a professional image, recruiting was becoming increasingly difficult for CSS AG. The reach of job portals was limited, active sourcing took time and often only yielded unqualified profiles. Internal coordination between HR and specialist departments was unstructured, decisions dragged on – with weeks of silence in the application process in some cases. The systems in use were unable to prioritize applications or map them efficiently. The result: haphazardness instead of structure, effort instead of efficiency.

Negative consequences

• Long time-to-hire: IT roles often remained unfilled for months.
• Quality problems with sourcing: LinkedIn and other platforms did not consistently deliver good talent.
• Candidate losses: Delayed responses led to candidates dropping out of the process.
• Additional operational effort: HR had to manually screen, sort, and track applications—without any system support.
  
  

Now: Recruiting with Instaffo

With Instaffo, CSS was able to modernize and measurably improve its recruiting process. The platform not only delivers suitable, change-ready talent, but also facilitates cross-team collaboration - centrally, structurally, and transparently:

• Relevant matches thanks to precise pre-screening
• Seamless communication within the platform including tagging, comments, and status updates
• Clear processes and full transparency from initial contact to interview
• Optimized job ads thanks to targeted feedback from the Instaffo team
• Integrated collaboration: HR and specialist departments finally working as one
  
  

Positive Outcomes

• Higher applicant quality: Instaffo delivers exactly the talent that is wanted
• Faster decisions: Shorter response times thanks to clear responsibilities
• More efficient collaboration: HR and specialist departments act in a data-driven and coordinated manner
• More time for interviews: Less screening effort thanks to qualified pre-selection
• Stronger presence: Professional process strengthens employer branding
  
  

“Instaffo exceeded our expectations—not only in terms of the quality of the applications, but also in terms of the support provided throughout the process. We now work in a more focused and structured manner and can make decisions more quickly.”

– Anna Pecks, Recruiting, CSS AG

Conclusion

With Instaffo, CSS AG is able to target and recruit the right IT talent more quickly and effectively. The platform replaces unstructured processes with clarity, efficiency, and transparency—a decisive advantage in the highly competitive skilled labor market.