Instaffo provides us with relevant talent every day. The matching process is fast, the platform is simple, and it is significantly more efficient than traditional tools such as Xing or headhunters. For us, it is the central solution for active sourcing.
Before: The challenge without Instaffo
Despite existing tools such as Xing, LinkedIn, and Onlyfy, recruiting at Haufe-Lexware reached its limits: the platforms delivered low response rates, contained many outdated profiles (“dead accounts”), and did not allow for precise matching based on skills or context.
In particular, the need for agile, self-reliant tech talent could hardly be met through traditional channels. External headhunters incurred high costs, while screening across multiple platforms remained inefficient and time-consuming.
Negative consequences
- High costs: Headhunters and tool licenses put a strain on the budget.
- Low efficiency: Low response rates and unclear talent suitability.
- Manual effort: No central system, time-consuming screening.
- Little transparency: Poor overview of processes and talent status.
Now: Recruiting with Instaffo
With Instaffo, Haufe-Lexware has fundamentally modernized its recruiting process. Instead of inaccurate hits, the team now works with a structured talent feed, clear filters, and fast decision-making processes:
- 6 out of 16 hires directly via the Talent Feed
- 34% acceptance rate on invitations
- Average response time of 2 business days in the process
- Daily use of the Talent Feed by the recruiting team
- Skills matching & clear filters (e.g., tech stack, language)
- No ATS sync necessary – easy transfer to Umantis
Positive Outcomes
- Massive time savings in matching and pre-selection
- Independence from headhunters thanks to internal sourcing
- More efficient decisions thanks to clear filters and transparent profiles
- Faster processes: significantly reduced response times and time-to-hire
- Significantly better success rate with lower resource consumption
“If you want to do active sourcing, Instaffo is my number one choice—ahead of LinkedIn or Xing. The combination of pre-screening, matching, and transparency is unbeatable.”
– Marco Andris, Talent Sourcer, Haufe-Lexware
Conclusion
For Haufe-Lexware, Instaffo is much more than a tool: it is a central component of active sourcing—integrated into the daily workflow. The platform delivers relevant talent quickly, reliably, and at a fraction of the previous cost. This is a clear advantage in the highly competitive tech market.
