Before: The challenge without Instaffo

Before using Instaffo, IITS relied on traditional recruiting channels: job boards, job ads, and manual applicant communication. Active sourcing was rarely used—there was a lack of capacity and suitable tools. Applications were often unsuitable or did not arrive for weeks. The entire process was unstructured across different channels—without transparency and without central control.

Before using Instaffo, the recruiting process was rather traditional and not very data-driven:

• Skilled workers were primarily sought through job boards or traditional advertisements.
• The company had little reach among talent willing to change jobs.
• Active sourcing was hardly practiced due to a lack of capacity.
• Communication with applicants took place through various channels without a clear structure.
• The response rate from applicants was low and often irrelevant in terms of content.

Negative consequences

• Long vacancy periods: Key positions remained unfilled for months.
• Unqualified applications: Applications often did not match actual requirements.
• No process overview: Status and feedback were difficult to track.
• Manual effort: Screening, evaluation, and coordination were carried out without system support.

Now: Recruiting with Instaffo

Since the introduction of Instaffo, recruiting at IITS has become significantly more structured, faster, and more effective. The platform not only provides candidates who are willing to change jobs and have been pre-qualified, but also centrally maps the entire recruiting process:

• Targeted matching delivers relevant tech profiles with a high degree of accuracy
• Kanban overview provides a clear view of all application processes
• Automated communication reduces manual coordination
• Integrated collaboration: All stakeholders can see feedback and status in one tool
• Technically sound profiles improve the quality of selection decisions

Positive Outcomes

• Faster interview processes thanks to clear procedures and relevant applications
• Better fit Candidates are a good fit both professionally and culturally
• Reduced effort less screening, more focus on selection
• Satisfied recruiting team Intuitive tool that immediately reduces workload
• More transparency for hiring managers and executives as well

“With Instaffo, we have found a platform that not only reduces our workload but also delivers truly relevant applications. It is extremely helpful that all team members are on the same page—this leads to better decisions.”
– Anna Flister, Recruiting, IITS GmbH

Conclusion

Instaffo has established itself at IITS as an effective addition to the existing recruiting strategy. The platform provides structured processes, better talent, and noticeable relief—without neglecting the candidate experience.