Instaffo | Pricing

Plans, that fit your hiring needs

6-month term

12-month term

Essential

0€/month

15% of the target gross annual salary upon successful hiring

Get started completely free of charge and without any risk.

Book a demo

What's in it?

No cost before successful placement

Activate up to 5 jobs simultaneously

AI-based talent matching (salary, work location, skills, etc.)

Talent Feed - Access to over 300,000 pre-qualified talents

Direct chat with talents

Integrated collaboration with HR managers

Invite unlimited team members

For startups and small teams, or anyone who wants to get started quickly

Professional

990€/month

1100€/month

12% of the target gross annual salary upon successful hiring

Worth it from 5 positions filled a year thanks to reduced recruitment fees

Book a demo

Everything from Essential, plus

Unlimited number of jobs

90 days of free replacement (from the start of work)

Basic ATS integration with applicant sync

For fast-growing teams with multiple roles

Enterprise

Upon request

(Customized offer)

Flexible plans for large teams with custom needs.

Book a demo

Everything from Professional, plus

Custom ATS integration with applicant sync

Enterprise-level security, including GDPR-compliant DPA-agreement

Flexible pricing for high volumes

For large teams with high demands

Find the right hire faster –
with less effort and risk

Operational relief

Better talent

Shorter Time-to-Hire

No risk

Instaffo vs. Alternatives

Active sourcing & Job boards

Headhunters & recruitment agencies

Upfront costs before hiring per position

0€
You only pay after successful placement!

3,000-5,000€

Tooling and posting costs payable in advance

5,000-7,000€

Often requires a down payment of €5,000+

Time required for sourcing and screening per position

10-15h
An average of 15 applications per position.

40-50h

On average, 50+ applications per position.

20-30h

On average, 20+ applications per position.

Time to Hire from posting to hiring

25 days
until hire

70 days

50 days

Chances of success for passing the probationary period

95%
successful probation periods

80%

85%

Save the listing costs

A listing on job boards costs thousands of euros, and headhunters charge an average of 26% of the annual salary. With Instaffo, you pay €0 upfront and only 15% if successful.

Twice as fast in hiring

Internally, filling a position often takes 70–90 days, while headhunters usually fill positions in 50–60 days. Instaffo manages to do so in approximately 25 days—significantly faster.

35 hours time saved for each position

Teams that do not use Instaffo for their hiring typically need 2-3 times more time for sourcing and screening per position.

95% successful probation periods

According to studies, more than 20% of applicants fail their probationary period. Thanks to Instaffo, you can focus more on the person behind the resume and significantly reduce this number.

Over 2,000 satisfied companies use Instaffo

Essential Plan

“Instaffo is a real asset for medium-sized companies with small recruiting teams. The workflow is clear, the candidate quality is high, and we save a tremendous amount of time. Especially in the tech sector, this has been a real game changer for us.”

Growth Plan

“Instaffo is a clear win for us in recruiting. The platform saves time, delivers suitable talent, and gives us a structured overview of the entire process. This is a real advantage, especially for small to medium-sized companies.”

Enterprise Plan

“Instaffo is an ideal complement to traditional sourcing channels for us. The quality of the candidates, the ease of communication, and the efficiency of the process are impressive. Instaffo helps us find the right people—especially in the tech field—and retain them for the long term.”

Join These Recruiting Teams Hiring
Top-Talent in Record Time

SaaS

Osnaburg

100-200

Hires with Instaffo:
‍15 hires in one year – focused on Front & Backend Development.

Challenge:
Rapid growth with a recurring need for remote tech talent.

Solution:
Started with the Talent Feed, later scaled predictably. Instaffo significantly increased visibility in the talent market.

SaaS

Ingolstadt

50-100

Hires with Instaffo:
19 hires in total – focused on Software Sales.

Challenge:
Many applications, but not always the right quality—especially in sales roles.

Solution:
Instaffo pre-filters applications, making it easier to select the best talent. Particularly valuable: targeted filtering for sales experience.

SaaS

Cologne

50-100

Hires with Instaffo:
‍10 hires in the past year – focused on Senior Cloud Engineers.

Challenge:
Fast growth with limited internal capacity.

Solution:
Instaffo provides reliable support and enables scalable growth with predictable fixed costs.

HealthTech

Jena

500-1000

Hires with Instaffo:
14 hires in one year – focused on Software Engineering & Support.

Challenge:
Difficulties in finding suitable tech talent, especially for specialized roles.

Solution:
Instaffo is now the first choice for recruiting. Only pre-filtered applications – thanks to Matchmaking. Processes run more efficiently, with applications automatically landing in the ATS.

IT-Services

Freising

200-500

Hires with Instaffo:
7 hires in 3 months – focused on Kotlin / Java Fullstack Engineering.

Challenge:
A high number of applicants, but many irrelevant applications.

Solution:
Instaffo delivers precisely matched talent efficiently. The quality of applicants has significantly improved, and applications are transferred directly to the ATS—without manual effort.

Software & Consulting

Nuremberg

50-100

Hires with Instaffo:
33 hires in total – focused on Engineering & Business Analysis.

Challenge:
Skills shortage in software modeling and IT consulting.

Solution:
The Talent Feed enabled proactive outreach to the right talents—resulting in 11 out of 25 hires, a strong success rate for targeted recruiting.

Media & Tech

Cologne

5000+

Hires with Instaffo:
23 hires since 2022 – focused on Software Development & Account Management.

Challenge:
Difficulty filling developer roles through traditional channels like Stepstone, Indeed, or Active Sourcing.

Solution:
When other channels reach their limits, Instaffo provides access to sought-after tech professionals, successfully filling multiple developer roles.