Before: The challenge without Instaffo

The Berlin-based company ID, which specializes in development in the medical field, faced increasing challenges in recruiting. The number of applications declined sharply, and the quality of candidates fell. At the same time, salary demands rose significantly—driven by an overheated market and commission-based placement models. In addition, the sometimes unrealistic expectations of applicants made hiring decisions more difficult. External recruiting service providers often worked without guarantees, resulting in high costs and low success rates.

• High recruiting costs (e.g., $250,000 annual budget for placements)
• Lack of transparency and control over the application process
• Applications that are unsuitable in terms of skills or difficult to integrate culturally
• High risk due to lack of guarantee in case of termination during the probationary period

Negative consequences

• High recruiting costs
• Lack of transparency and control over the application process
• Applications that are unsuitable in terms of skills or difficult to integrate culturally
• High risk due to lack of guarantee in case of termination during the probationary period

Now: Recruiting with Instaffo

Instaffo has established itself at ID as an extension of the recruiting department. Recruiting, which is closely linked to the CTO, benefits in particular from direct communication with the Instaffo team, the structured dashboard, and the quality of the candidates proposed. The recruiting process is streamlined and efficient: interviews and trial work days are organized within days, enabling hires to be made within a week.

• Direct communication with the Instaffo team
• Technical focus through close CTO connection
• High-quality candidate suggestions with clear suitability
• Efficient process control through the dashboard

Positive Outcomes

• Nine successful hires across all departments
• Highly skilled candidates who are culturally compatible in most cases
• Fast process: interviews to start date often <1 week
• Fair cost structure without traditional placement fees

“For us, Instaffo is the extended arm of recruiting. Quality, speed, communication, and platform control—it's just a perfect fit.”
– Andre Sander, CTO at ID

Conclusion

ID uses Instaffo as a scalable and controllable recruiting channel that is particularly suitable for agile companies with flat hierarchies. The platform delivers high-quality, immediately deployable candidates and relieves the burden on internal teams through clear processes and good support.

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