Before: The challenge without Instaffo

JTL Software, a growing company in the e-commerce software sector, faced a major challenge in recruiting. Before introducing Instaffo, recruitment was inefficient and expensive:

• The company did not have a structured HR department and relied heavily on traditional recruiters.
• High costs from external recruiters placed a significant strain on the recruiting budget.
• It was particularly difficult to find qualified developers in the tech sector.
• Internal processes were time-consuming: applications were managed manually, which led to delays and inefficient communication.
• The number of applications received was low, which often led to compromises being made in hiring due to a lack of alternatives.

Negative consequences

• High costs: Most of the hiring was handled by external recruiters, which represented a significant financial burden.
• Slow processes: Without an efficient recruiting platform, it often took several months to fill open positions.
• Quality issues: With few applicants available, JTL often had to compromise and hire candidates who were not ideal fits.

Now: Recruiting with Instaffo

Since introducing Instaffo, JTL Software has fundamentally optimized its recruiting process:

• Significant increase in the number of applications received in the tech sector
• Instaffo's pre-screening filters out unsuitable applications in advance
• Drastic reduction in dependence on expensive recruiters
• Integration with Personio saves the recruiting team around 10 minutes of work per application
• Instaffo's Kanban dashboard provides a clear overview of all applications
• Direct and uncomplicated communication with talent via chat function

Positive Outcomes

• Reduced time-to-hire: Developer positions are now filled in just 2-4 weeks.
• Better quality applicants: Higher accuracy through targeted matching and active sourcing.
• Cost savings: Significantly lower expenses compared to traditional headhunters.
• Higher satisfaction: Hiring managers benefit from a clear structure and faster decision-making processes.

“In the past, we often had the problem of finding suitable applicants. With Instaffo, it is now finally possible to target the right talent instead of relying on mass recruitment. The integration with Personio and the pre-screening in particular save us a tremendous amount of time and enable us to work faster and more efficiently.”

Conclusion

With Instaffo, JTL Software was not only able to optimize its recruiting processes, but also significantly improve the quality of new hires. Thanks to intelligent matching technology and an intuitive platform, the company was able to reduce costs, accelerate processes, and secure a competitive advantage in the competitive talent market.