I actively recommend Instaffo to new colleagues. The talent pool is high-quality, feedback is quick, and the platform simply makes recruiting more efficient.
Before: The challenge without Instaffo
The recruiting team at Evoila Frankfurt GmbH—now part of the Europe-wide Evola Group—had a broad approach: advertisements, active sourcing via Xing and LinkedIn, and occasional headhunters. Despite their experience and systematic approach, problems remained:
- Too many irrelevant applications with passive sourcing
- Active sourcing is very time-consuming
- The search for specialized roles has become a challenge
- Poor coordination with the specialist departments
Negative consequences
- High screening effort: Many candidates were not suitable
- Little feedback on other platforms: Dead profiles & low response
- Long search cycles for specialized tech roles
- Operational overload: One person (Sandra) was responsible for the entire recruiting process – including pre-qualification
Now: Recruiting with Instaffo
Since February 2025, Evoila Frankfurt GmbH has been using Instaffo as an integral part of its recruiting mix—supplemented by Xing, LinkedIn, and advertisements. Instaffo delivers qualified matches directly from an active talent pool and enables targeted active sourcing with a high response rate through its Talent Feed.
Sandra uses Instaffo independently—from sourcing to pre-qualification—without any additional effort for hiring managers. She particularly appreciates the clear interface, the quick visibility of suitable talent, and the structured handling of open positions.
Positive Outcomes
- 7 hires since go-live (February 2025)
- High response rate to active inquiries - significantly better than LinkedIn or Monster
- Fast feedback loops thanks to an engaged talent pool
- Seamless combination of active and passive sourcing - flexible use depending on the role
- Less stress in everyday work thanks to a clear platform with Kanban logic
“At Instaffo, I get quick feedback—the talents are really actively looking for jobs. The interface is super clear, which makes my work a lot easier.”
Sandra Gremm - Head of Recruiting
Conclusion
Instaffo is not a replacement for Evoila Frankfurt GmbH, but rather a valuable addition to its recruiting stack—especially for hard-to-fill tech roles. The platform delivers quality over quantity, reduces screening effort, and speeds up the process of finding the right candidate. Integration into existing processes is seamless—even without an ATS interface.
